DEMO ENVIRONMENT — This is a demonstration platform. Do not input real personal information, financial data, or Social Security numbers. All data entered is for testing purposes only.
Please wait while we prepare your page
LEGAL
Last updated: February 2026
This Privacy Policy describes how [QI_COMPANY_NAME] ("we," "us," or "our") collects, uses, and protects your personal information when you use our qualified intermediary services for 1031 exchanges. As a qualified intermediary under Internal Revenue Code Section 1031, we handle sensitive financial and tax information that requires special protection.
• Contact Information: Names, addresses, phone numbers, email addresses
• Tax Identification: Social Security Numbers (SSNs) and Taxpayer Identification Numbers (TINs), stored with enterprise-grade encryption
• Financial Data: Bank account information, wire transfer details, exchange proceeds
• Property Information: Real estate descriptions, purchase prices, sales prices, closing dates
• Legal Documentation: Purchase agreements, deeds, closing statements, entity formation documents
• IP addresses and device information (for security and fraud prevention)
• Website usage data and analytics (anonymized where possible)
• Authentication logs and session information
We use your personal information solely for legitimate business purposes related to facilitating your 1031 exchange:
• Processing and completing your like-kind exchange transactions
• Holding exchange proceeds in qualified trust and escrow accounts
• Preparing and filing required IRS reports (Forms 1099 and 8824)
• Verifying compliance with 1031 exchange requirements and deadlines
• Communicating with you about your exchange status and requirements
• Maintaining records as required by federal law and IRS regulations
• Conducting anti-money laundering (AML) and sanctions screening
We share your information only when necessary and as permitted or required by law:
• IRS Reporting: Transaction details as required by IRC §1031 and Treasury Regulations
• Banking Partners: Wire transfer and account information for qualified accounts
• Legal Process: Court orders, subpoenas, and lawful government requests
• Supabase: Database hosting and data processing services
• Vercel: Website hosting and application infrastructure
• DocuSign: Electronic signature processing for legal documents
• Resend: Email delivery services for transaction communications
All service providers are bound by data processing agreements and are required to protect your information according to industry standards.
We implement comprehensive security measures to protect your sensitive information:
• Encryption at Rest: All TINs and SSNs are encrypted using AES-256-GCM encryption
• Encryption in Transit: All data transfers use TLS 1.3 encryption
• Access Controls: Role-based access with multi-factor authentication
• Regular Audits: Quarterly security assessments and penetration testing
• Employee Training: Regular data protection and privacy training
• Incident Response: Formal procedures for data breach notification and response
As a qualified intermediary, we are required by federal law to retain exchange records:
• IRS Requirements: All 1031 exchange records must be retained for at least 5 years following completion of the exchange (IRC §1031, Rev. Proc. 2000-37)
• Active Data: Your personal information is retained while your exchange is active and during the required retention period
• Destruction: Personal data is securely deleted after the legal retention period expires, unless ongoing legal obligations require longer retention
You have certain rights regarding your personal information, subject to legal retention requirements:
• Access: Request a copy of your personal information we maintain
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal retention requirements)
• Data Portability: Request your data in a machine-readable format
• Objection: Object to certain types of processing where legally permitted
Note: Some requests may be limited by our legal obligations as a qualified intermediary and IRS record-keeping requirements.
Our privacy practices comply with applicable federal regulations:
• Gramm-Leach-Bliley Act (GLBA): Financial privacy protections for customer information
• Bank Secrecy Act (BSA): Anti-money laundering reporting and record-keeping requirements
• IRS Regulations: Qualified intermediary compliance and reporting obligations
• Texas Law: While Texas has no state privacy law equivalent to CCPA, we comply with all applicable federal privacy requirements
If you have questions about this Privacy Policy or wish to exercise your rights, contact us:
We will respond to privacy requests within 30 days of receipt. For urgent matters, please call our main office number.
Notice: This Privacy Policy may be updated periodically to reflect changes in our practices or applicable law. We will notify you of material changes via email or prominent website notice. Your continued use of our services after such changes constitutes acceptance of the updated policy.